The Coach & Tour Administrative Assistant position requires organizational abilities, attention to detail, computer skills and the ability to work independently. In addition, the candidate must be able to prioritize tasks, work closely with personnel and complete tasks in a timely manner.
The Administrative Assistant's key responsibility is to support the Coach & Tour leadership team in their roles operating the Group. This position reports directly to the Vice President of Coach & Tour.
DATTCO was founded in 1924 and entered the motor coach charter business in 1964 with the New York World’s Fair. DATTCO is now New England’s largest private passenger transportation company. Our Coach & Tour Group operates 200 vehicles and drives 6 million miles annually. Learn more about us at www.dattco.com.
DATTCO Offers:
- Family-oriented culture & team environment
- Promotion opportunities – we promote from within
- Medical & dental insurance
- Life insurance
- Flexible spending account
- 401k plan with company match
- Paid time off
- Employee referral bonuses.
Responsibilities include, but are not limited to:
- Maintaining digital and paper files
- Scheduling meetings
- Making travel arrangements including conference registrations, hotel and airline reservations
- Preparing and submitting licensing paperwork as needed including Non-Gaming Licenses
- Managing and maintaining records for
- Idling Violations – includes verifying validity of violations using Samsara and communicating with third-party vendors regarding hearings and negotiated fees
- Toll/Parking Violations – Check tolling authority websites for validity of
- charges and make on-line payments when required
- Ordering supplies and maintaining inventory
- Monthly Birthday and Anniversary cards to Coach & Tour Employees
- Obtain current employee list from Paycor
- Manipulate information to provide data for monthly mailing list
- Distribute cards for signature by Coach & Tour Management
- Prepare mailing labels and mail cards in a timely fashion
- Collect, review and distribute information as needed from various programs including The Bus Network, Samsara, Best Pass, etc.
- Draft and/or proofread documents, RFP’s and correspondence
- Sort and distribute mail
- Monitor and order supplies for copier
- Arrange shipping details with Fed-Ex/UPS as needed
- Personally assist Coach & Tour Vice President with required tasks which may include dropping off packages, recording Concur expenses in shared drive, exploring furniture requests, shredding documents and other office duties
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status and any other protected classes.